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We’ll all be familiar with this moment before an essential meeting; you’re at the printer to collect a print job but instead find yourself sifting through piles of paper trying to locate your document in amongst those of one’s colleagues and goodness knows what else. Or you’re in a different the main office and you realise you’ve printed those papers you needed seriously to the wrong device… It could be surprising to listen to that both of the scenarios outlined here are entirely avoidable and with an easy follow-me printing solution, could quickly become something of the past. Follow-me,

centralised printing or ‘secure print’ since the technology is also known, ensures that documents are merely ever printed when they are ‘requested’ or ‘pulled’ from confirmed device by an authorized user, so they are never left piling up unclaimed and can be collected from wherever is most convenient or quickest for that specific user. Besides those individual user benefits, for just about any organisation, follow-me printing is just a straightforward way to cut paper waste, spread printing burdens and improve document security. Here, we offer an introduction to the technology and an outline of a few of follow-me printing’s main advantages…

Introduction

In most popular printing environments without follow-me printing capabilities, users themselves decide exactly where they wish to print a file while still at their workstation. Most will tend to pick the closest operational printer and/or the one which prints in the colour they require. However in offices where you can find multiple devices used, it’s quite simple to create mistakes in regards to choosing where to send documents. A digit or a letter wrong on a drop-down printer menu and a file reaches the wrong printer on another side of the building. Or possibly a user chooses the closest device which also is the most popular; and so valuable time is spent at the printer while other users’ jobs are increasingly being executed. The traditional system is pretty haphazard at the most effective of times however in the worst light, it’s frequently slow, fairly inefficient and not always the absolute most cost-effective. Follow-me printing can address all these issues.

Follow-Me Printing

By staging and compartmentalising the printing process, follow-me printing can effectively eliminate the issues outlined above along with the associated 餐牌製作 financial and time costs. Unlike conventional printing, where a user is networked right to a computer device, follow-me printing deploys a print server between devices and users’ jobs. Where as ordinarily, when a user selects ‘print’ the work will start to be processed instantly by way of a chosen device, follow-me printing first sends the work to a print server. It is only once a user approaches confirmed device, which can be any device on the network which is why that user has authorization that the work is ‘pulled’ from the server, where it’s been temporarily stored and executed, ‘on demand’, there and then. To pull a job (or jobs) from a computer device, with respect to the hardware installed, users either enter an individual ID code to spot themselves, or in case a card reader has been installed on a computer device, place their ID cards on the card sensor or swipe their cards, where there’s a magnetic reader installed.

Outside the specific scenarios outlined above, the numerous advantages of a follow-me printing system are as follows:

Enhanced Document Security

One of many major advantages of follow-me printing may be the significantly higher quantities of security it can provide, in comparison with more conventional printing arrangements. Security is actually one of the very most frequently cited reasons for organisations making the transition to follow-me printing configurations.

As users are needed to be at a computer device for their print job(s) to be processed, follow-me printing can practically eliminate the issue of lost printed documents. Furthermore, whether a user collects their job utilizing an ID card or instead identifies him/herself with a PIN logon, the follow-me printing system can ensure that only the authorized user can pick-up the jobs which they’ve submitted. And as print jobs are not executed unless they are ‘pulled’ from a computer device by a user, there’s far less risk of your more sensitive or especially important documents being seen by unauthorized individuals or being accidentally overly enthusiastic with another person’s printing.

Finally, nearly all the more commonly-used follow-me printing solutions give a higher level of data Encryption in order that documents remain completely secure while they are in digital form. This ensures when your printer network becomes victim of an unauthorized attack, all jobs on the print server remain safe and secure.

Greater Accountability

Besides well-known cost savings which come from eliminating those unnecessary print jobs which remain unclaimed on a computer device, a follow-me printing solution can provide organisations with the powers to introduce higher quantities of user accountability. As all print jobs pass through the follow-me print server and always remain associated with confirmed user ID, follow-me printing provides administrators with highly centralised management control and the capacity to assign costs per user, by cost centre, department, project or by way of a specific cost code or printer. By budgeting your printing with such means, if there’s a specific department as well as an individual inside an organization regularly exceeding print budgets, this is often redressed immediately upon installing a follow-me printing solution.

A More Streamlined Printing Environment

From the afternoon of setting-up a follow-me printing solution, the printing environment becomes a lot more flexible. As users are needed to be present at devices for jobs to be executed, you can find never those queues at any one particular machine. If a printing device is processing other jobs, a user can simply move ahead to spot him/her self at an alternative solution device, which is why he or she’s authorized.

Follow-me printing, as discussed earlier, provides administrators with far greater controls. Policy and rules-based printing ensures print resources are protected from excessive use, according to an organization’s own pre-determined requirements. Many follow-me printing packages such as for instance Ringdale even provide administrators having an interface for programming their own custom policies. Along with providing the possibility for typical savings of between 10% and 15%, follow-me printing enables organisations to take greater accountability of their environmental commitments. Not only does cutting excess printing reduce an organization’s costs but obviously, through lower paper, ink and electricity usage, additionally, it saves on energy and natural resources too.